Difference between revisions of "Southwest Iowa Amateur Radio Club Constitution"
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SOUTHWEST IOWA AMATEUR RADIO CLUB | SOUTHWEST IOWA AMATEUR RADIO CLUB | ||
| + | <small> | ||
| + | * ''Official [http://swiarc.dbw.org/documents/SWIARC_Constitution_as_of_04_28_2016.pdf SWIARC Constitition Print Edition PDF (link)] is available, the wiki version is edited for format only, it has been formatted to MediaWiki conventions. The unmodified print version is also available from [http://www.swiradio.org www.swiradio.org]''</small> | ||
==PREAMBLE:== | ==PREAMBLE:== | ||
| Line 15: | Line 17: | ||
to so conduct the Club programs and activities as to advance the general | to so conduct the Club programs and activities as to advance the general | ||
interest and welfare of Amateur Radio within southwest Iowa. | interest and welfare of Amateur Radio within southwest Iowa. | ||
| + | |||
==ARTICLE I== | ==ARTICLE I== | ||
===MEMBERSHIP:=== | ===MEMBERSHIP:=== | ||
| Line 21: | Line 24: | ||
membership and membership shall be by application and election upon such | membership and membership shall be by application and election upon such | ||
terms as the By-Laws of the Club provide. | terms as the By-Laws of the Club provide. | ||
| + | |||
==ARTICLE II== | ==ARTICLE II== | ||
===OFFICERS:=== | ===OFFICERS:=== | ||
| Line 27: | Line 31: | ||
President, Vice-President, Secretary, Treasurer, and Station Trustee. | President, Vice-President, Secretary, Treasurer, and Station Trustee. | ||
| + | |||
====Section 2.==== | ====Section 2.==== | ||
All members of this Club shall be paid-up members. | All members of this Club shall be paid-up members. | ||
| − | ==== | + | |
| + | ====Section 3.==== | ||
All officers of this Club must be licensed Amateur Radio operators. | All officers of this Club must be licensed Amateur Radio operators. | ||
| + | |||
====Section 4.==== | ====Section 4.==== | ||
All officers of this Club shall be elected for a term of one year, by ballot | All officers of this Club shall be elected for a term of one year, by ballot | ||
of the members present at the meeting in September of each year. | of the members present at the meeting in September of each year. | ||
| + | |||
====Section 5.==== | ====Section 5.==== | ||
The Station Trustee shall be a member of the Club who holds a current | The Station Trustee shall be a member of the Club who holds a current | ||
| Line 40: | Line 48: | ||
Trustee, appointed by the President, must have the same qualifications as a | Trustee, appointed by the President, must have the same qualifications as a | ||
Station Trustee. | Station Trustee. | ||
| − | Section 6. | + | |
| + | ====Section 6.==== | ||
Vacancies in Club offices must be filled by a special ballot, at the first | Vacancies in Club offices must be filled by a special ballot, at the first | ||
regular meeting at which a withdrawal or resignation is announced. | regular meeting at which a withdrawal or resignation is announced. | ||
| − | Section 7. | + | |
| + | ====Section 7.==== | ||
Any officer may be recalled, on motion, by a three-fourths vote of the | Any officer may be recalled, on motion, by a three-fourths vote of the | ||
membership present. | membership present. | ||
| − | ARTICLE III | + | |
| − | DUTIES OF OFFICERS: | + | ==ARTICLE III== |
| − | Section 1. | + | ===DUTIES OF OFFICERS:=== |
| + | ====Section 1.==== | ||
The President shall preside at all meetings of this Club and conduct | The President shall preside at all meetings of this Club and conduct | ||
the same in accordance with adopted rules. | the same in accordance with adopted rules. | ||
| Line 55: | Line 66: | ||
and perform all the customary duties pertaining to the office of the | and perform all the customary duties pertaining to the office of the | ||
President. The President shall have direct oversight of all committees. | President. The President shall have direct oversight of all committees. | ||
| − | Section 2. | + | |
| + | ====Section 2.==== | ||
The Vice-President shall assume all the duties of the President in the | The Vice-President shall assume all the duties of the President in the | ||
absence of the latter. | absence of the latter. | ||
| − | + | The Vice-President shall head the Activities Committee. | |
| − | Section 3. | + | |
| + | ====Section 3.==== | ||
The Secretary shall record the proceedings of all Club meetings, keep | The Secretary shall record the proceedings of all Club meetings, keep | ||
record of all paid up members in written or digital form as supplied by the | record of all paid up members in written or digital form as supplied by the | ||
| Line 67: | Line 80: | ||
At the conclusion of office this officer shall turn over all | At the conclusion of office this officer shall turn over all | ||
records to his duly elected successor. | records to his duly elected successor. | ||
| − | Section 4. | + | |
| + | ====Section 4.==== | ||
The Treasurer shall keep an accurate record of all monies received and | The Treasurer shall keep an accurate record of all monies received and | ||
expended and receipt for all monies paid to this Club. No bills shall be paid | expended and receipt for all monies paid to this Club. No bills shall be paid | ||
| Line 73: | Line 87: | ||
of office this officer shall turn over all records and monies on hand to his | of office this officer shall turn over all records and monies on hand to his | ||
duly elected successor. | duly elected successor. | ||
| − | Section 5. | + | |
| + | ====Section 5.==== | ||
The Station Trustee shall make application to the FCC for renewal of | The Station Trustee shall make application to the FCC for renewal of | ||
the Club's station license and be responsible for the maintenance of all | the Club's station license and be responsible for the maintenance of all | ||
| Line 80: | Line 95: | ||
Club. An Assistant Station Trustee shall aid the Station Trustee and shall | Club. An Assistant Station Trustee shall aid the Station Trustee and shall | ||
assume the duties of the Station Trustee in the absence of the latter. | assume the duties of the Station Trustee in the absence of the latter. | ||
| − | ARTICLE IV | + | |
| − | MEETINGS: | + | ==ARTICLE IV== |
| − | Section 1. | + | ===MEETINGS:=== |
| + | ====Section 1.==== | ||
The By-Laws shall provide for regular and special meetings. At | The By-Laws shall provide for regular and special meetings. At | ||
meetings, the members present shall be considered a quorum and a simple | meetings, the members present shall be considered a quorum and a simple | ||
majority of a quorum vote, except as noted elsewhere in the Constitution | majority of a quorum vote, except as noted elsewhere in the Constitution | ||
and By-Laws, will be considered necessary for the transaction of business. | and By-Laws, will be considered necessary for the transaction of business. | ||
| − | + | ||
| − | DUES: | + | ==ARTICLE V== |
| − | Section 1. | + | ===DUES:=== |
| + | ====Section 1.==== | ||
This Club shall levy upon the membership such dues and assessments | This Club shall levy upon the membership such dues and assessments | ||
as may be deemed necessary for the business of this organization within its | as may be deemed necessary for the business of this organization within its | ||
| Line 95: | Line 112: | ||
and assessments shall be considered due cause for loss of membership | and assessments shall be considered due cause for loss of membership | ||
rights. | rights. | ||
| − | ARTICLE VI | + | |
| − | AMENDMENTS: | + | ==ARTICLE VI== |
| − | Section 1. | + | ===AMENDMENTS:=== |
| + | ====Section 1.==== | ||
This Constitution and By-Laws may be amended by a two-thirds vote | This Constitution and By-Laws may be amended by a two-thirds vote | ||
of the membership present. Proposals for amendments shall be submitted, | of the membership present. Proposals for amendments shall be submitted, | ||
| Line 103: | Line 121: | ||
amendments will be considered mandatory at the next regular meeting | amendments will be considered mandatory at the next regular meeting | ||
following submittal. | following submittal. | ||
| − | ARTICLE VII | + | |
| − | RULES: | + | ==ARTICLE VII== |
| − | Section 1. | + | ===RULES:=== |
| + | ====Section 1.==== | ||
Robert's Rules of Order shall govern the proceedings of this Club. | Robert's Rules of Order shall govern the proceedings of this Club. | ||
| − | + | ||
| + | ==BY-LAWS== | ||
SOUTHWEST IOWA AMATEUR RADIO CLUB | SOUTHWEST IOWA AMATEUR RADIO CLUB | ||
| − | SECRETARY: | + | |
| − | Section 1. | + | ===SECRETARY:=== |
| + | ====Section 1.==== | ||
It shall be the responsibility of the Secretary to retain the Constitution | It shall be the responsibility of the Secretary to retain the Constitution | ||
and By-Laws of this Club and to have the same available for inspection at | and By-Laws of this Club and to have the same available for inspection at | ||
Club meetings. This officer shall cause all amendments or changes to be | Club meetings. This officer shall cause all amendments or changes to be | ||
noted thereon. | noted thereon. | ||
| − | MEMBERSHIP: | + | |
| − | Section 2. | + | ===MEMBERSHIP:=== |
| + | ====Section 2.==== | ||
Definitions: | Definitions: | ||
| + | |||
A. Full Member: Any licensed Amateur Radio operator shall be eligible to | A. Full Member: Any licensed Amateur Radio operator shall be eligible to | ||
hold full membership in this Club upon submittal of an application, in | hold full membership in this Club upon submittal of an application, in | ||
| Line 123: | Line 146: | ||
express a willingness to abide by this Constitution and By-Laws and such | express a willingness to abide by this Constitution and By-Laws and such | ||
rules as shall be from time to time promulgated by this Club. | rules as shall be from time to time promulgated by this Club. | ||
| + | |||
B. Associate Member: Any person, not holding an Amateur Radio License, | B. Associate Member: Any person, not holding an Amateur Radio License, | ||
shall be eligible to hold an Associate Membership in this Club upon | shall be eligible to hold an Associate Membership in this Club upon | ||
| Line 128: | Line 152: | ||
by this Constitution and By-Laws and such rules as shall be from time to | by this Constitution and By-Laws and such rules as shall be from time to | ||
time promulgated by this Club. | time promulgated by this Club. | ||
| + | |||
C. Student Member: Any person who is a full time student in an academic | C. Student Member: Any person who is a full time student in an academic | ||
program shall have membership rights and shall be levied fifty percent | program shall have membership rights and shall be levied fifty percent | ||
(50%) of a regular dues and assessments. | (50%) of a regular dues and assessments. | ||
| + | |||
D. In order to obtain an autodial number a person must be a member in | D. In order to obtain an autodial number a person must be a member in | ||
good standing. | good standing. | ||
| − | + | ||
| − | Section 3. | + | ===MEETINGS:=== |
| + | ====Section 3.==== | ||
Regular meetings shall be held at the Pottawattamie County Red | Regular meetings shall be held at the Pottawattamie County Red | ||
Cross Chapter House at 7:00 PM on the fourth Thursday of each month. | Cross Chapter House at 7:00 PM on the fourth Thursday of each month. | ||
| Line 140: | Line 167: | ||
on approval of the membership present. Special meetings shall be held at | on approval of the membership present. Special meetings shall be held at | ||
such times and places as the membership present may decide. | such times and places as the membership present may decide. | ||
| − | DUES: | + | |
| − | Section 4. | + | ===DUES:=== |
| + | ====Section 4.==== | ||
Regular, annual dues shall be levied on each member in accordance with | Regular, annual dues shall be levied on each member in accordance with | ||
ARTICLE V, Section 1, of the Constitution and will be payable at the | ARTICLE V, Section 1, of the Constitution and will be payable at the | ||
| Line 147: | Line 175: | ||
April 1 st of each year shall suffer the penalty of loss of membership and all | April 1 st of each year shall suffer the penalty of loss of membership and all | ||
its associated benefits. | its associated benefits. | ||
| − | SPECIAL COMMITTEES: | + | |
| − | Section 5. | + | ===SPECIAL COMMITTEES:=== |
| + | ====Section 5.==== | ||
The President shall have the responsibility of appointing an | The President shall have the responsibility of appointing an | ||
appropriate number of members to serve on special committees. Special | appropriate number of members to serve on special committees. Special | ||
| Line 155: | Line 184: | ||
The club will maintain the following committees, Repeater, | The club will maintain the following committees, Repeater, | ||
Newsletter, Membership, and Activities to ensure proper function. | Newsletter, Membership, and Activities to ensure proper function. | ||
| + | |||
A. The Repeater Committee shall be organized under the guidance of | A. The Repeater Committee shall be organized under the guidance of | ||
the Trustee with members capable of maintaining or provide | the Trustee with members capable of maintaining or provide | ||
consultation regarding the Club radio assets under the direction of the | consultation regarding the Club radio assets under the direction of the | ||
Trustee. | Trustee. | ||
| + | |||
B. The Newsletter Committee shall gather articles and ensure the | B. The Newsletter Committee shall gather articles and ensure the | ||
production and delivery by either electronic or printed means. | production and delivery by either electronic or printed means. | ||
| + | |||
C. The Activities Committee shall organize all club activities to include | C. The Activities Committee shall organize all club activities to include | ||
Nets, Swap Meets, Field Day, and Christmas Dinner. The Activities | Nets, Swap Meets, Field Day, and Christmas Dinner. The Activities | ||
| Line 166: | Line 198: | ||
volunteers, or appoint members capable of accomplishing club | volunteers, or appoint members capable of accomplishing club | ||
activities. | activities. | ||
| − | + | ||
| − | Section 6. | + | ====Section 6.==== |
The President shall have the responsibility of appointing an appropriate | The President shall have the responsibility of appointing an appropriate | ||
number of members to serve on special committees. Special committees, | number of members to serve on special committees. Special committees, | ||
upon completion of their duties, shall be automatically dissolved, on motion, | upon completion of their duties, shall be automatically dissolved, on motion, | ||
by a vote of the membership present. | by a vote of the membership present. | ||
| − | OFFICERS: | + | |
| − | Section 7. | + | ===OFFICERS:=== |
| + | ====Section 7.==== | ||
No member of this Club will become an officer of this Club until after | No member of this Club will become an officer of this Club until after | ||
six (6) months of membership in good standing have elapsed and no officer | six (6) months of membership in good standing have elapsed and no officer | ||
| Line 179: | Line 212: | ||
Station Trustee shall be exempt from the "two consecutive full terms" | Station Trustee shall be exempt from the "two consecutive full terms" | ||
provision of this section. | provision of this section. | ||
| − | DISCIPLINARY: | + | |
| − | Section 8. | + | ===DISCIPLINARY:=== |
| + | ====Section 8.==== | ||
Any member attending a meeting, who persists in violating the rules | Any member attending a meeting, who persists in violating the rules | ||
and regulations of this Club, may be suspended from the Club, for a period | and regulations of this Club, may be suspended from the Club, for a period | ||
| Line 187: | Line 221: | ||
this Club shall, upon approval of the membership present, be ejected from | this Club shall, upon approval of the membership present, be ejected from | ||
the meeting. | the meeting. | ||
| − | REVISED: | + | |
| − | Sept. 27, 1990 - Sect. D added | + | ===REVISED:=== |
| − | Sept. 23, 2004 - Bylaws Section 4 amended. | + | *Sept. 27, 1990 - Sect. D added |
| − | Sept. 27, 2013 - | + | *Sept. 23, 2004 - Bylaws Section 4 amended. |
| − | a. Article III Duties of Officers Sections 1, 2, and 3 | + | *Sept. 27, 2013 - |
| − | expanded. | + | **a. Article III Duties of Officers Sections 1, 2, and 3 expanded. |
| − | b. Bylaws Section 5 amended | + | **b. Bylaws Section 5 amended |
| − | 7c. Existing Section 6 moved intact to Section 7 | + | **7c. Existing Section 6 moved intact to Section 7 |
| − | d. New Section 6 added | + | **d. New Section 6 added |
| − | April 27, 2016 – Changed meeting start time | + | *April 27, 2016 – Changed meeting start time |
| − | + | ||
Latest revision as of 12:53, 10 October 2018
CONSTITUTION
SOUTHWEST IOWA AMATEUR RADIO CLUB
- Official SWIARC Constitition Print Edition PDF (link) is available, the wiki version is edited for format only, it has been formatted to MediaWiki conventions. The unmodified print version is also available from www.swiradio.org
Contents
PREAMBLE:
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in the hobby of Amateur Radio, do hereby constitute ourselves the Southwest Iowa Amateur Radio Club (SWIARC), with headquarters located at Council Bluffs, Iowa, and we do hereby enact this Constitution as our governing law. It shall be our purpose to facilitate the exchange of information and general cooperation between members, to promote radio knowledge, to provide instruction to persons interested in becoming Amateur Radio operators, to promote fraternization and individual operating efficiency, and to so conduct the Club programs and activities as to advance the general interest and welfare of Amateur Radio within southwest Iowa.
ARTICLE I
MEMBERSHIP:
Section 1.
All persons interested in Amateur Radio will be eligible for membership and membership shall be by application and election upon such terms as the By-Laws of the Club provide.
ARTICLE II
OFFICERS:
Section 1.
The officers of this Club shall be:
President, Vice-President, Secretary, Treasurer, and Station Trustee.
Section 2.
All members of this Club shall be paid-up members.
Section 3.
All officers of this Club must be licensed Amateur Radio operators.
Section 4.
All officers of this Club shall be elected for a term of one year, by ballot of the members present at the meeting in September of each year.
Section 5.
The Station Trustee shall be a member of the Club who holds a current Federal Communications Commission (FCC) Amateur Radio License with Technician class or higher operating privileges. An Assistant Station Trustee, appointed by the President, must have the same qualifications as a Station Trustee.
Section 6.
Vacancies in Club offices must be filled by a special ballot, at the first regular meeting at which a withdrawal or resignation is announced.
Section 7.
Any officer may be recalled, on motion, by a three-fourths vote of the membership present.
ARTICLE III
DUTIES OF OFFICERS:
Section 1.
The President shall preside at all meetings of this Club and conduct the same in accordance with adopted rules. The President shall enforce due observance of this Constitution and By-Laws, sign all official documents adopted by this Club, and none other, and perform all the customary duties pertaining to the office of the President. The President shall have direct oversight of all committees.
Section 2.
The Vice-President shall assume all the duties of the President in the absence of the latter. The Vice-President shall head the Activities Committee.
Section 3.
The Secretary shall record the proceedings of all Club meetings, keep record of all paid up members in written or digital form as supplied by the membership committee, submit applications for new memberships, carry on all correspondence, read communications at each meeting, and mail whatever correspondence this Club originates. At the conclusion of office this officer shall turn over all records to his duly elected successor.
Section 4.
The Treasurer shall keep an accurate record of all monies received and expended and receipt for all monies paid to this Club. No bills shall be paid by this officer unless specifically authorized by the Club. At the conclusion of office this officer shall turn over all records and monies on hand to his duly elected successor.
Section 5.
The Station Trustee shall make application to the FCC for renewal of the Club's station license and be responsible for the maintenance of all equipment within the club station and shall issue such rules with respect to the operation of the Club station as is deemed in the best interest of this Club. An Assistant Station Trustee shall aid the Station Trustee and shall assume the duties of the Station Trustee in the absence of the latter.
ARTICLE IV
MEETINGS:
Section 1.
The By-Laws shall provide for regular and special meetings. At meetings, the members present shall be considered a quorum and a simple majority of a quorum vote, except as noted elsewhere in the Constitution and By-Laws, will be considered necessary for the transaction of business.
ARTICLE V
DUES:
Section 1.
This Club shall levy upon the membership such dues and assessments as may be deemed necessary for the business of this organization within its objective as set forth in the Preamble hereof. Non-payments of such dues and assessments shall be considered due cause for loss of membership rights.
ARTICLE VI
AMENDMENTS:
Section 1.
This Constitution and By-Laws may be amended by a two-thirds vote of the membership present. Proposals for amendments shall be submitted, in writing, at a regular meeting and ratification or veto of proposed amendments will be considered mandatory at the next regular meeting following submittal.
ARTICLE VII
RULES:
Section 1.
Robert's Rules of Order shall govern the proceedings of this Club.
BY-LAWS
SOUTHWEST IOWA AMATEUR RADIO CLUB
SECRETARY:
Section 1.
It shall be the responsibility of the Secretary to retain the Constitution and By-Laws of this Club and to have the same available for inspection at Club meetings. This officer shall cause all amendments or changes to be noted thereon.
MEMBERSHIP:
Section 2.
Definitions:
A. Full Member: Any licensed Amateur Radio operator shall be eligible to hold full membership in this Club upon submittal of an application, in writing, at a regular meeting, in which application such person must express a willingness to abide by this Constitution and By-Laws and such rules as shall be from time to time promulgated by this Club.
B. Associate Member: Any person, not holding an Amateur Radio License, shall be eligible to hold an Associate Membership in this Club upon submittal of an application. The person must express a willingness to abide by this Constitution and By-Laws and such rules as shall be from time to time promulgated by this Club.
C. Student Member: Any person who is a full time student in an academic program shall have membership rights and shall be levied fifty percent (50%) of a regular dues and assessments.
D. In order to obtain an autodial number a person must be a member in good standing.
MEETINGS:
Section 3.
Regular meetings shall be held at the Pottawattamie County Red Cross Chapter House at 7:00 PM on the fourth Thursday of each month. The regular meeting time and location may be changed, for special occasions on approval of the membership present. Special meetings shall be held at such times and places as the membership present may decide.
DUES:
Section 4.
Regular, annual dues shall be levied on each member in accordance with ARTICLE V, Section 1, of the Constitution and will be payable at the January meeting of each year. Any member failing to pay their dues by April 1 st of each year shall suffer the penalty of loss of membership and all its associated benefits.
SPECIAL COMMITTEES:
Section 5.
The President shall have the responsibility of appointing an appropriate number of members to serve on special committees. Special committees, upon completion of their duties, shall be automatically dissolved, on motion, by a vote of the membership present. The club will maintain the following committees, Repeater, Newsletter, Membership, and Activities to ensure proper function.
A. The Repeater Committee shall be organized under the guidance of the Trustee with members capable of maintaining or provide consultation regarding the Club radio assets under the direction of the Trustee.
B. The Newsletter Committee shall gather articles and ensure the production and delivery by either electronic or printed means.
C. The Activities Committee shall organize all club activities to include Nets, Swap Meets, Field Day, and Christmas Dinner. The Activities 6Committee shall be headed by the Vice-President, who may accept volunteers, or appoint members capable of accomplishing club activities.
Section 6.
The President shall have the responsibility of appointing an appropriate number of members to serve on special committees. Special committees, upon completion of their duties, shall be automatically dissolved, on motion, by a vote of the membership present.
OFFICERS:
Section 7.
No member of this Club will become an officer of this Club until after six (6) months of membership in good standing have elapsed and no officer shall hold the same office for more than two (2) consecutive full terms. The Station Trustee shall be exempt from the "two consecutive full terms" provision of this section.
DISCIPLINARY:
Section 8.
Any member attending a meeting, who persists in violating the rules and regulations of this Club, may be suspended from the Club, for a period to be determined, by a ballot of the membership present. Any non-member attending a meeting, who persists in violating the rules and regulations of this Club shall, upon approval of the membership present, be ejected from the meeting.
REVISED:
- Sept. 27, 1990 - Sect. D added
- Sept. 23, 2004 - Bylaws Section 4 amended.
- Sept. 27, 2013 -
- a. Article III Duties of Officers Sections 1, 2, and 3 expanded.
- b. Bylaws Section 5 amended
- 7c. Existing Section 6 moved intact to Section 7
- d. New Section 6 added
- April 27, 2016 – Changed meeting start time
